As a small business owner, are you wondering why your staff isn’t getting as much done as you would like? Do you even find yourself forgetting or neglecting goals? Is your day more chaotic than you would like?
Distractions will make your day more chaotic, and you will find exactly what I stated above happening with you personally or with your employees if you do not pay attention to to some simple little tips.
I love Michael Altshuler’s quote ~ “The bad news is time flies. The good news is you’re the pilot.”
It is easy to get caught up in the ever-mounting stress of a fast-paced profession, competition, quotas, economic downturns and financial pressures, and forget YOU are THE PILOT! When that happens, we don’t really know if each task or activity is getting us closer to our daily, weekly, or monthly goals. We don’t think we have time to prioritize our activities and yet without specific direction, more often than not, we end up spinning our wheels, wasting precious time.
When you make the effort to organize each day before it begins, it can become easier to knock out your to-do list. Knowing where your time goes and what your priorities are, will be the key to greater productivity.
- First thing to do is you must organize your day, before it begins!
No doubt, you have probably done your best to make your workspace as efficiency-friendly as you can. Yet there still may be several common workplace distractions that you haven’t thought about and definitely haven’t removed from the office.
- Noisy Printers and Copiers
Now that you think about it, you know exactly what this distracting noise sounds like, right? In an otherwise-quiet workspace, a loud copier and printer is a disruption, and can make an employee lose their train of thought. Consider moving these machines to a separate space, where their rumbling will be less audible.
- Cell Phones
This one is rather obvious, as cell phones are a problematic distraction for just about every activity—socializing, driving, and of course, working. A CareerBuilder survey reveals that workers report that their primary source of distraction at work is their cell phone.
Now this is the second biggest distracting factor on the CareerBuilder survey. And it is true, the most popular time-waster besides virtually socializing on a handheld device is socializing in person. Now remember, communication at the workplace is vitally important to a healthy business. It is a good sign that your staff likes to talk with one another. However, when work needs to be done, this is an inhibitor to progress. So, to avoid problems with chatting, designate collective break-times strategically so that your workers can get the socializing out of the way around the water cooler. If that doesn’t fix the problem, don’t hesitate to steer workplace conversations if they stray too far off topic.
Having a view of the outside as you work is healthy. However, it is also very easy to let it hinder production. Make sure that all windows have blinds or curtains so that if an employee feels they are being distracted by their view, they can fix the problem.
- Speaker Phone
When you or an employee conducts phone calls on speakerphone, all ears are fixed to that conversation. It is far more enticing to listen to somebody talk on the phone while you can hear the person at the other end respond. It is not a bad idea to have a rule that prohibits speakerphone talking, unless it is a must for a conference call.
You can help yourself and your employees become more efficient when you are aware of these simple to fix distractions!